Butte School District

THE BOARD OF TRUSTEES

3600

Student Records

School student records are confidential, and information from them shall not be released other than as provided by law. State and federal laws grant students and parent certain rights, including the right to inspect, copy, and challenge school records. The information contained in school student records shall be kept current, accurate, clear, and relevant. All information maintained concerning a student receiving special education services will be directly related to the provision of services to that child. The District may release directory information as permitted by law, but parents shall have the right to object to the release of information regarding their child. Military recruiters and institutions of higher education may request and receive the names, addresses, and telephone numbers of all high school students, unless the parent(s) notifies the school not to release this information.

The Superintendent shall implement this policy and state and federal law with administrative procedures. The Superintendent or a designee shall inform staff members of this policy, and shall inform students and their parents of it, as well as their rights regarding student school records.

Each student’s permanent file, as defined by the board of public education, must be permanently kept in a secure location.  Other student records must be maintained and destroyed as provided in 20-1-212, MCA.

Legal Reference:     
Family Education Rights and Privacy Act, 20 U.S.C. § 1232g; 34 C.F.R. 99                 
§ 20-1-212, MCA    Destruction or records by school officer.             
§ 20-5-201, MCA     Duties and sanctions             
§ 40-4-225, MCA        Access to records by parent             
10.55.909, ARM Student Records             
No Child Left Behind Act of 2001, P.L. 107-334

Policy History:
Adopted on: 10/18/04
Revised on:12/16/13