Butte School District

THE BOARD OF TRUSTEES

3102P

Attendance Area Policy Cont.

Students or parent/guardian of students wanting to enroll in Butte School District No.1 from any other school system or district will be required to complete the necessary forms prior to being enrolled. Necessary forms will include, but not be limited to:

1. Elementary Registration Form (3102F-1).
2. Out-of-District Application Form (3102F-2) (all students K-12, if legal residence is within a district other than Butte School District No. 1).
3. Registration Application Form (3102F-3) (if Butte School District No.1 will be legal residence of student).
4. Power of Attorney (3102F-4) (for any student who will be residing with any person(s) other than legal guardian or parent during the current school year).
5. Student Boundary Exception Request Form (3102F-5) (if student, parent/guardian, is requesting).
6. State Student Attendance Agreement (3102F-6) (FP14) State Tuition Agreement.
7. Request for Student Records (3102F-7)

The following time line of events will be utilized to implement the elementary attendance policy:

1. Elementary registration for the following year shall be completed by April 15th. Families should register at attendance area schools. Registrations are taken on a first-come, first-served basis. Registrations are considered complete once all pieces of information are turned into the school, and the registration is timestamped by the school.
2. In the event classroom sizes exceed Montana state accreditation standards and all enrollees live within the attendance area, the following criteria will be utilized to determine who will be transferred to another school.
   1. Registration dates and times will determine who will be transferred. The last student to register will be the first student to be transferred.
   2. The Transportation Department of Butte School District No.1, in conjunction with elementary schools, will determine which school the student will be transported to. Students will be transported by the School District. Efforts will be made to keep siblings together when possible.
   3. Once a student has been force transferred to another school, that student will have the option of remaining at the school that they were transferred to for the remainder of their elementary schooling. Parents choosing this option will be required to complete a “Student Boundary Exception Request” Form 3102F-5, and will be responsible for transportation in all subsequent years. Students will be subject to the same registration requirements as other students outside of the boundary. Spots will be filled on a first-come, first served basis. 
   4. Boundary exceptions will be handled on a case by case basis. Requests for exceptions are to begin at the student’s home school. The building principals of both schools must approve the transfer. The superintendent will make the final approval.
   5. Procedures for making an in-District boundary exception request:
      1. Parent or legal guardian must complete a “Student Boundary Exception Request” Form 3102F-5 for each child involved, and submit it to the principal of their attendance area school.
      2. The principal of the attendance area school will respond to the request by completing their portion of the form, citing specific reasons for approval or denial.  Since state class size requirements must be considered, decisions on the approval or denial of boundary waivers will be based upon enrollment numbers as of June 15.
      3. The attendance area school principal will route the exception form to the receiving school principal for signature, recommendation and comments.
      4. Upon approval, a copy of the request form with the decision is sent to the Superintendent for final approval. A letter is sent to parents from the Superintendent to inform them of their decision. If there is a disagreement between the schools, the request will be routed to the Central Administration Office by the receiving school.
      5. The Central Administration Office will investigate the boundary request, review the data and render a decision. A copy of the request indicating the decision will be sent to the parent and to the schools. A copy will be forwarded to the Transportation Office.
3. Approved Boundary Exception Requests carry the following conditions:
   1. The parent/guardian must provide transportation to and from school.
   2. Students must follow District and school rules and have regular attendance.
   3. Boundary exceptions requests must be submitted each year in order to ensure that all standards and policies are being met.
   4. The District reserves the right to have students return to the school of residence.
4. The Superintendent will review and approve/deny all student boundary exception requests beginning July 1st.
5. New families that move into Butte School District No.1 during the summer months will enroll their children at the Central Administration office. Enrolled families moving into other attendance areas during the summer will update their enrollment form, providing proof of residence at the Central Administration office. A new registration date and time will be determined. Registration forms will be timestamped and routed to the attendance area school prior to the first day of class. Attendance at area schools will be based upon registration date and time.
    

Revised on: 06/22/10, 3/16/2020