Butte School District

THE BOARD OF TRUSTEES

1230

Clerk

The Clerk of the Board shall attend all meetings of the Board, unless excused by the Chair, and keep an accurate journal of its proceedings. The Clerk shall have custody of the records, books, and documents of the Board. In the absence or inability of the Clerk to attend a Board meeting, the Board will designate a person to serve as Clerk for the meeting.

The Clerk will keep accurate and detailed accounts of all receipts and disbursements made by the District. The Clerk shall draw and countersign all warrants for expenditures that have been approved by the Board.

The Clerk will make the preparations legally required for the notice and conduct of all District elections.

The Clerk shall prepare and submit to the Board a financial report of receipts and disbursements of all school funds on an annual basis unless the Board requests such reports on a more frequent basis. The Clerk shall perform other duties as prescribed by state law or as directed by the Board and the Superintendent.

Legal references:
§ 20-3-321, MCA          Organization and officers
§ 20-3-325, MCA          Clerk of the district
§ 20-4-201, MCA          Employment of teachers and specialists by contract
§ 20-9-133, MCA          Adoption and expenditure limitations of final budget
§ 20-9-165, MCA          Budget amendment limitation, preparation, and adoption procedures
§ 20-9-221, MCA          Procedure for issuance of warrants
§ 20-20-401, MCA        Trustees’ election duties – ballot certification

Policy History:
Adopted on: 10/18/04
Revised on: