Butte School District

Financial Management

7329

Petty Cash Funds

The use of petty cash funds shall be authorized for specific purchases only. Those purchases will include individual purchases of supplies and materials under the amount of Fifty Dollars ($50), postage, delivery charges, and freight. Individual personal reimbursements which exceed Fifty Dollars ($50) should not be made from petty cash funds. The District’s petty cash accounts will be maintained as cash on hand. The District’s petty cash accounts and the total dollar limit of each are as follows:

Administration – $400
Transportation – $450
RSVP – $200

The Superintendent may appoint and designate a fund custodian for each petty cash account to carry out the bookkeeping and security duties. Moneys which are not specifically petty cash moneys shall not be co-mingled with the petty cash funds. At the conclusion of each school year, all petty cash funds must be closed out and the petty cash vouchers and cash on hand returned to the business office for processing.

The District business office shall be responsible for establishing the procedures involving the use and management of petty cash funds.

Policy History:
Adopted on: 10/18/04
Revised on: