Butte School District

School Facilities

9311

Safety and Accident Prevention Policy Statement

The Board recognizes that safety and health standards for students, staff, and others having business with the District. Safety education, accident prevention, and proper supervision are important as protective measures to promote a culture of safety awareness

It is the policy of Butte School District #1 to provide a safe and healthful work environment for our employees, students and visitors. Safety is a shared responsibility of all Butte School District #1 employees and in the interest of improved safety Butte School District #1 shall provide, so far as possible, facilities free of health and safety hazards. To accomplish this, Butte School District #1 shall comply with all occupational safety, health and environmental laws mandated by relevant local, state and federal law or regulation.

To prevent injuries to its personnel and students, and to prevent damage to property and equipment, Butte School District #1 shall require compliance with safety regulations and procedures. In turn each person is ultimately responsible for personal safety, and shall follow safety and health policies and procedures, and exercise caution in the performance of duties. Personnel shall use normal safe working practices, observe and obey safety postings and rules. Personnel shall also use and maintain personal protective equipment when needed and approved, and personnel shall promptly report all accidents within 48 hours to appropriate authorities.

It shall be the Superintendent’s responsibility to execute this program. The Superintendent may delegate this responsibility to other staff members

Objective of the Safety and Accident Prevention Policy

The objective of the Safety Policy is to protect the health and well being of all District employees, students, and visitors by:

Decreasing the number of accidents and injuries
Instituting adequate procedures to protect property from loss and damage due to accidents.
Assuring that all employees of the district clearly understand the risks that directly affect them in the performance of their duties, and providing all employees with adequate training to deal with these risks.
Requiring all employees be in compliance with all safely regulations and procedures.
Reducing, controlling, or avoiding employee exposure to all known or suspected occupational health and safety risks.
Establishing and maintaining an accident and injury reporting system and record keeping system, and updating the system as needed. This system is to be used in conjunction with the Workers Compensation Benefits Policy #53
Work with employees after an accident to return them to work as quickly as possible.

Safety Training

The Montana Safety Culture Act of 1993 and the OSHA Act of 1971 require that the District provide employee safety training and education programs. All training must be recorded and include description of training, date, name of instructor, and list of attendees. All employees will participate and complete all Federal, State, Industry and District mandated safety training.

With this in mind the Board directs the development of an Exposure Control Plan for employees, to eliminate or minimize work-related exposure to bloodborne pathogens, particularly Human Immunodeficiency Virus (HIV) and Hepatitis B Virus (HBV), as well as any other training mandated by Federal, State or Local agencies.

Security

The District will participate in the prosecution of any individual(s) who may disturb any school or school meetings, insult or abuse any school employee or student during the course of the school/work day, or otherwise violate the laws of the State of Montana regarding school disturbance or individual protection for school employees or students.

Safety Committees

The Board directs the formation of a District Safety Committee comprised of employer and employee representatives in cooperation with appropriate community members, as outlined in the Montana Safety Culture Act.

Disaster and Emergency Guidelines

Employees will follow established and updated District and individual School Disaster and Emergency Guidelines, “Crisis Procedure Manual” and the Teachers Checklist.

Legal Reference:
§§ 39-71-1501, et seq., MCA Montana Safety Culture Act
§§ 20-1-206, et seq., MCA Disturbance of school – penalty
29 CFR 1910.1030 The Bloodborne Pathogens Standard

Policy History:
Adopted on: 10/18/04
Revised on: 12/19/11

Responsibility for the Safety and Accident Prevention Program

Superintendent

It shall be the Superintendent’s responsibility to execute this program. The Superintendent may delegate this responsibility to other staff members. In the case of a disaster or emergency the superintendent’s designate will have the authority to make decisions conceding student and staff safety as well as direct and supervise staff. The Superintendent shall make following and supporting the safety policy part of all administrators performance review. Items to be reviewed are:

Does the building have a safety committee?
Do they meet monthly?
Do staff members attend the District Accident Prevention Team meetings?
Did the administrator insure all required drills were performed?
Was time made for staff to attend required safety training?
Did the administrator make a reasonable effort to correct any safety violations found during safety inspections?

Administrators

When necessary, promptly and accurately complete an workers compensation accident report form or the online form and ensure that the completed form is sent to the Business Office and the Safety Coordinator within 48 hours of the accident or injury or as soon as possible so that an accident investigation can be performed if necessary. The administrator or their appointed staff member, in conjunction with the District Accident Prevention Team, should schedule and/or conduct workplace inspections and investigations to identify and correct unsafe workplace conditions. In the case of an accident concerning a student or visitor the administrator or their appointed representative shall, follow all applicable policies, and fill out an accident report and turn it into the superintendent’s office.

District Employees Shall:

Receive a copy of the Butte School District #1 Safety and Accident Prevention Policy 9311from HR, and sign statement acknowledging that they have received and read the policy. See attached form 9331 F1
Perform their job in compliance with safe work practices.
Attend participate in, and complete required safety training programs when they are offered.
Promptly report to their supervisor any accidents, injuries, or any recognizable hazardous conditions or procedures that might put an employee or student at risk.
Understand and use approved safe work methods.
Operate machinery or equipment only for which they have been authorized and trained.
Never endanger the health or safety of a co-worker, student or the public through horseplay, practical jokes, wanton neglect, thoughtless indifference or being under the influence.
Report all accidents to administrator or their representative as soon as possible, preferably within 48 hours.

Safety Committees

The primary responsibility of the Safety Committees at both the school level and district level is to develop, implement and monitor disaster and emergency guidelines for schools and students. At the school level the Safety Committee will run monthly disaster exercises, discuss and implement improvements of exercises and enhance school disaster guidelines. The District Safety Committee, in conjunction with local emergency services, will discuss current school safety topics enhance district disaster and emergency guidelines, and review individual schools disaster and emergency exercises.

District Accident Prevention Team (DAPT) Objective:

The objective of this team is to provide a safe work environment for all employees of the Butte School District, through accident prevention and safety education.

Team Responsibilities:

Building/School Level –

Discuss current accidents/incidents and prevention at building/ school “Safety Committee” meetings.
Solicit, discuss and correct building safety hazards.
Insure that (short one page) monthly safety walk through inspections are being performed using the safety checklist.
Promote and participate in safety training.
Discuss with “Safety Committee” all District safety procedures and concerns.

District Level:

Meet at least once every 60 days.
Attendees will include building/school team members, Director of Facilities, Safety Coordinator, and key administrators.
Discuss current accidents/incidents and ways to prevent these in the future.
Develop, implement and update as needed safety training for new employees and annual refresher classes.
Perform yearly in-depth district safety inspections on all buildings and facilities in the district.
Discuss and present to policy committee any needed changes in the district safety policy(s).
(Develop, promote and maintain an accident prevention incentive program.)
Work with workers comp insurance company to develop a safe work environment.
Review outside agency safety inspections.
Develop a hazard reporting procedure. Employees should be encouraged to look for and report potential hazards.
Develop risk assessments for each job classification, and develop work safety procedures for key work areas, update as needed.
Develop and update a safety manual to include training, safety procedures, and safety check sheets.
Communicate safety information to district employees.

Safety Training

New Employee Safety Training

All new employees will receive safety training, both general and job specific, which will help them to understand their responsibilities in the workplace, especially relating to safety and health. Orientation safety training will include:

Blood borne Pathogens policy 5600
Safety Program Introduction, includes Accident Report
Basic Fire Extinguisher Training
Basic HAZCOM Training.

Specific Job Safety Training and On the Job Training:

Employees will be instructed in the proper methods of performing each job, the hazards associated with the job per the Risk Assessment (as they are developed), the required personal protective equipment, and any necessary emergency procedures. This will be done as required by work rules, when changes in the job occur or whenever necessary.
Safety Training will be specific to each job; please see the District Safety Manual (as it is developed and updated) for specific job safety training requirements.
Employees will be responsible for participating in and completing all Federal, State, Industry, and District mandated safety training.
Safety training may be in class or on line.

Follow up Safety Training

Follow-up training will be provided when required for specific jobs.

Accident/Incident Reporting

The first action to be taken when an accident occurs is to ensure that proper medical treatment is provided. After medical treatment has been completed and it is feasible, follow the procedures below:

Report all staff accidents/incidents to supervisor or their appointed representative within 48 hours of the occurrence or as soon as possible using the most current copy of the Employer’s First Report of Occupational Injury or Diseases.
Send paper copy or on-line, staff first report of accident to the business office and the Safety Coordinator.
Follow “Workers Compensation Benefits” district policy number 5337.
An accident report must be initiated even if the employee does not seek first aid or medical attention.
In the case of a student or visitor accident form number 9311-F2 will be filled out and turned into the Superintendent’s office.

Accident Investigation

The immediate supervisor shall make the initial investigation and report on the accident\incident using the Employer’s First Report of Occupational Injury or Diseases
Upon receiving the Employer’s First Report of Occupational Injury or Diseases the Safety Coordinator will determine if the accident meets the criteria for further physical investigation.
If the accident meets the criteria for investigation the Safety Coordinator will investigate using established accident investigation procedures.
For all reported accidents\incidents the Safety Coordinator or their appointed representative will do a phone interview with the employee.
All investigation material will be recorded and filed.

Inspections

All employees have the responsibility to note physical and operational hazards and conditions in the workplace. In addition the Accident Prevention Team members are responsible for conducting periodic inspections and reporting any findings with suggested control measures to the person most able to take action on the recommendations

9311- F1
Butte School District

SCHOOL FACILITIES

Safety Accident Prevention Policy 9311 Acknowledge Form

The main objective of the Butte School District Policy number 9311 is to provide a healthful work environment for our employees, students and visitors. To insure that all district employees have read and understand what is expected of them and what they can expect from the district we have provided you with a copy of policy 9311 and request that you fill in the information below and sign the confirmation.

I (print name) _______________________ have read and understand the Butte School District Safety and Accident Prevention Policy 9311.

Signature:_____________________________ Date: __________________

9311-F2

SCHOOL STUDENT/ GUEST ACCIDENT/INJURY REPORT

Date of Accident:Time of Accident:Name of Injured:Age:Sex:Grade:School:Parent(s) Name(s):Home Address:Home Phone:Work Phone:Cell Phone:Location of Accident:Description of Accident:

Person in charge when accident occurred:

Immediate Action Taken:

□ OtherWitnesses:Name/Address:Phone:Name/Address:Phone:Report submitted by:Phone:Signature (Principal/Nurse):PhoneFirst Report of Injury or Occupational Disease9311-F3Butte School District #1 – Workers Compensation Risk Retention Program - Montana Schools GroupStaff Member InformationLast NameFirst NameM.IDate of BirthSOCIAL SECURITY NUMBERHome AddressCityStateZipCodeHome Phone #CELL PONE #ALTERNATEGENDERFEMALEOccupationBuildingPHONE #MALEDate HiredWORKED NEXT SCHEDULED SHIFT?OFF WORK MORE THAN 4 WORK DAYSDATE LAST WORKEDDATE OF RETURN TO WORKYESNOYESNONOT SUREEMPLOYMENT STATUSNUMBER OF DAYS WORKED PER WEEKTIME EMPLOYEE BEGAN WORKFULL TIMEPART TIMESUBSTITUTEVOLUNTEERDESCRIPTION OF ACCIDENTCAUSE OF INJURYPART OF BODY (ARM ,LEG ,RIGHT, LEFT ETC.)NATURE OF INJURY (CUT, BRUISE ETC.)DATE OF INJURYTIME OFINJURYNAMES OF WITNESSES AND OCCUPATION OF WITNESS1)2)3)ACCIDENT ON EMPLOYER’S PREMISESACCIDENT ADDRESS OR LOCATIONYESNOBUILDING/SCHOOLOR - CITYSTATEZIP CODEDATE EMPLOYERACCIDENT REPORTED TO?SAFETY EQUIPMENTSAFETYNOTIFIEDPROVIDEDEQUIPMENT USEDYESNOYESNOAccident DescriptionMedicalATTENDING PHYSICIAN’SA DDRESSPHONE NUMBERNAMEH OSPITAL NAMEADDRESSPHONE NUMBERTYPE OF INITIAL MEDICAL TREATMENT RECEIVEDNO TREATMENTEMERGENCY ROOMTREATMENT ON-SITE BY EMPLOYER OR MEDICAL STAFFCLINIC/DR. OFFICEHOSPITAL FIRST AID PROVIDED ON SITEFIRST AID ADMINISTERED BY WHOM? -SupervisorSUPERVISOR NAMEI HAVE DONE A PRELIMINARY INVESTIGATION ON THE ACCIDENT / INCIDENTEMPLOYEE NAME-WHICH OCCURRED ONTIME:WAS THIS AN ACCIDENT? – AN INJURY NEEDING MORE THAN MINOR FIRST AIDWAS THIS AN INCIDENT? – MINOR INJURY MINIMAL OR NO FIRST AID AT ALLLOCATION OF ACCIDENT IN BUILDING (I.E. IN HALL NEAR ROOM 209, OR PLAYWHAT WAS STAFF MEMBER DOING AT THE TIME OF THE ACCIDENT / INCIDENT?GROUND SW CORNER)DETAIL ANY CONDITIONS REQUIRING CORRECTION BYDETAIL ANY UNSAFE PROCEDURES ON THE PART OFTHE DISTRICTINJURED STAFF MEMBERDO YOU HAVE ANY REASON TO QUESTION THIS ACCIDENT / INCIDENTYESNOWAS WORKER INJURED WHILE IN YOUR EMPLOY ?IF YES, PLEASE EXPLAIN FULLY. USE SEPARATE SHEET IF YOU NEED ADDITIONAL SPACEYESNOPrepared ByOfficial TitlePhone NumberDateAUTHORIZED EMPLOYER’S SIGNATURE_______________________________________________ DATE__________________________Investigator / InterviewerWCRRO #NAME OF INVESTIGATOR /INTERVIEWERIS AN INVESTIGATION NEEDED ?DATE OF INVESTIGATION /INTERVIEWYESNO INTERVIEW ONLYTAPE INTERVIEW INCLUDEDINVESTIGATION REPORT ENCLOSEDPRIOR INCIDENTS:OSHA REPORTABLEYESNOYESNOYESNOWorkersCompensation CoordinatorWAS THIS REPORTED TO WORKERS COMP?WORKERS COMPENSATION NUMBERDATE REPORTED TO LIBERTY MUTUALYESNO THIS WAS AN INCIDENT ONLYReturn Completed Form -1 Copy to Business Office & 1 Copy to Central Services Warehouse -Within 24 hours